

Making the transition from “solopreneur” to “business owner with employees” brings growth opportunities – along with new challenges. It’s natural to feel intimidated by the prospect of hiring employees. But don’t let that keep you from taking your business to new levels of success.
So You Want To Be The Boss: A Step-by-Step Guide To Hiring Your First Employee, an e-book published by ComplyRight in partnership with SCORE, walks you through the hiring process from start to finish. From creating a job description and screening applicants to making an offer and completing the required paperwork, this handy guide provides clear and practical advice each step of the way.
Yes, hiring new employees does involve paperwork. Half the battle is knowing what forms you need to complete and what you need to do with them. Fortunately, it’s not complicated.
The law doesn’t require that you submit the I-9 form to the government. But you must store the form for three years after the employee’s hire date or one year after the employee leaves your company, whichever comes later. The best practice is to keep all I-9 forms stored together in one place, and separately from employees’ other personnel forms and records.
You also need to send the amount you withhold to the proper tax authorities. Rather than managing this yourself, consider using a payroll service or online payroll app. Doing so can simplify payroll and tax withholding, and ensure the process is completed correctly. Payroll services stay current on tax law changes, and they automatically withhold the proper tax amounts from employees’ wages. Many payroll services offer reasonable rates, so even the smallest businesses can afford them.
For more in-depth information about your responsibilities regarding federal employment taxes, read the Employer's Tax Guide, available on the IRS website.
Besides W-4 forms, you might also need to keep records of wages and tips. State laws vary about recordkeeping, so make sure you research the rules that apply to you.
Paperwork and payroll are important steps in the process of hiring your first employee, but there’s a lot more to learn. Download our complete guide today, so you don’t miss out on any of the important considerations. And for guidance in navigating all the opportunities and challenges of starting or managing your small business, talk with a SCORE mentor.
Copyright © 2023 SCORE Association, SCORE.org
Funded, in part, through a Cooperative Agreement with the U.S. Small Business Administration. All opinions, and/or recommendations expressed herein are those of the author(s) and do not necessarily reflect the views of the SBA.