Spring is in the air (finally!) and with the change in weather, the inspiration to prune those old, dead files that are cluttering your computer.
“But”, you say. “Storage is cheap. Why bother cleaning up my digital files?”
- A clean desktop reflects an uncluttered mind. A messy, overcrowded desktop screams, “So much work!” and “Where do I start?” Organizing your files will help you gain control over your workspace and get focused.
- You can more easily find things when you need them. Create a filing system that mimics how you organize your work and your work products. I organize my files by clients/prospects. Other business owners organize by steps in the sales process (inquiry, demo, contract, etc.) or by product line. The key is to design a system that makes sense to you and then stick with it.
- You can design a foolproof backup system for your business. I learned this lesson the hard way when a clumsy traveler knocked my laptop off the airport security belt, therefore crashing my hard drive. Because my files were not properly organized, my cloud backup did not have some critical images – these files were lost forever! Using the spring cleaning approach, you will ensure that your important, active files are seamlessly backed up, without wasting space.
- Protect sensitive files. Hackers are getting more sophisticated by the day. With a good file system, you can create an extra layer of protection or vault for those files have your social security number, back account information, client confidential contracts, etc.
- Your computer will likely run faster and more efficiently. Getting rid of unused and redundant programs allows you to keeps your software streamlined and up to date. And all those files piled on your desktop? They actually slow down your computer.
So let’s get started! The above calendar from SingleHop https://www.singlehop.com/ helps break this task into manageable chunks.