Independent Contractor or Employee

For federal tax purposes, this is an important distinction. Worker classification affects how you pay your federal income tax, social security and Medicare taxes, and how you file your tax return. Classification affects your eligibility for employer and social security and Medicare benefits and your tax responsibilities. If you aren’t sure of your work status, you should find out now. This article  can help you.

IRS Publication 1779 (www.irs.gov) 1-800-829-1040

Which are you?

            For federal tax purposes, this is an important distinction. Worker classification affects how you pay your federal income tax, social security and Medicare taxes, and how you file your tax return. Classification affects your eligibility for employer and social security and Medicare benefits and your tax responsibilities. If you aren’t sure of your work status, you should find out now. This brochure can help you.

            The courts have considered many facts in deciding whether a worker is an independent contractor or an employee. These relevant facts fall into three main categories: behavioral control; financial control; and relationship of parties. In each case, it is important to consider all the facts-no single fact provides the answer. Carefully review the following definitions.

Behavioral Control

            These facts show whether there is a right to direct or control how the worker does the work. A worker is an employee when the business has the right to direct and control the worker. The business does not have to actually direct or control how the work is done-as long as the employer has the right to direct and control the work. For example:

  • Instructions-if you receive extensive instructions on how the work is to be done, this suggests that you are an employee. Instructions can cover a wide range of topics, for example:
    1. how, when, or where to do the work
    2. what tools or equipment to use
    3. what assistants to hire to help with the work
    4. where to purchase supplies and services

If you receive less extensive instructions about what should be done, but not how it

should be done, you may be an independent contractor. For instance, instructions about time and place may be less important than directions on how the work is to be performed.

  • Training-if the business provides you with training about the required procedures and methods, this indicates that the business wants the work done in a certain way, and suggests that you may be an employee.

Financial Control

            These facts show whether there is a right to direct or control the business part of the work. For example:

  • Significant Investment-if you have a significant investment in your work, you may be an independent contractor. While there is no precise dollar test, the investment must have substance. However, a significant investment is not necessary to be an independent contractor.
  • Expenses-if you are not reimbursed for some or all business expenses, then you may be an independent contractor, especially if your unreimbursed business expenses are high.
  • Opportunity for profit or loss-if you can realize a profit or incur a loss, this suggests that you are in business for yourself and that you may be an independent contractor.

Relationship of the Parties

            These are the facts that illustrate how the business and the worker perceive their relationship. For example:

  • Employee Benefits-if you receive benefits, such as insurance, pension, or paid leave, this is an indication that you may be an employee. If you do not receive benefits, however, you could be either an employee or an independent contractor.
  • Written Contracts-a written contract may show what both you and the business independent contractor.intend. This may be very significant if it is difficult, is not impossible, to determine status based on other facts.

When you are an Employee

  • Your employer must withhold income tax and your portion of social security and Medicare taxes. Also, your employer is responsible for paying social security, Medicare, and unemployment (FUTA) taxes on your wages. Your employer must give you a form W-2, Wage and Tax Statement, showing the amount of taxes withheld from your pay.
  • You may deduct unreimbursed employee business expenses on Schedule A of your income tax return, but only if you itemize deductions and they total more than two percent of your adjusted gross income.

When you are an Independent Contractor

  • The business may be required to give you a Form 1099-MISC, Miscellaneous Income, to report what it has paid to you.
  • You are responsible for paying your own income tax and self-employment tax (Self-Employment Contribution Act-SECA). The business does not withhold taxes from your pay. You may need to make estimated tax payments during the year to cover your tax liabilities.
  • You may deduct business expenses on Schedule C of your income tax return.

IRS Tax Publications

            If you are not sure whether you are an employee or an independent contractor, get Form SS-8, Determination of Employee Work Status Purposes of Federal Employment Taxes and Income Tax Withholding. Publication 15-A, Employer’s Supplemental Tax Guide, provides additional information on independent cont